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Cultural Grant Program

Grants to Surrey, British Columbia Arts Nonprofit Societies
and Charities for Project, Capacity, and Operating Support

Agency Type:

Local

Funding Source:

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City of Surrey

Conf. Date:

10/09/19

LOI Date:

09/25/19

Deadline Date:

11/07/19

Description:

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Grants to Surrey, British Columbia nonprofit societies and registered charities that provide arts and cultural programming for project, capacity, and operating support. Applicants must submit an expression of interest form prior to applying. This program supports a wide range of arts and cultural activity in Surrey, including artistic practices (music, dance, theatre, literary, visual, media, inter-disciplinary, community-based and Indigenous arts) and cultural celebrations and events that reflect Surrey’s diverse heritage and community.

The vision of the Cultural Grants Program is to support and enhance arts and culture in Surrey by:

  • Building organizational capability and sustainability in new and existing local cultural organizations
  • Investing in community-based cultural activities that promote awareness, access, participation and appreciation of arts and heritage
  • Encouraging collaborative opportunities and partnerships

Grant are awarded in three categories. Eligible organizations may submit only one application per intake period.

  1. Capacity Building Grants: Grants are provided to support initiatives to build organizational capacity, including training, workshops, conferences, applying for registered not-for-profit status, board development activities, marketing, and strategic planning.
  2. Project Grants: Project grants encourage partnerships and collaborations that result in cultural programs and initiatives. 
  3. Operating Grants: Operating grants aim to support and sustain the work of mature, registered not-for-profit arts and cultural organizations that deliver consistent, meaningful, and original local programming, demonstrate sustainable administrative practices and organizational structures, and play a leadership role in enriching and enlivening Surrey’s cultural landscape.

GrantWatch ID#:

GrantWatch ID#: 154926

Estimated Size of Grant:

Capacity Building Grants:

- Registered not-for-profit organizations are eligible to apply for up to $3,000.
- Non-registered not-for-profit organizations are eligible to apply for up to $2,500.

Project Grants:

- Registered not-for-profit organizations with a project budget of $50,000 or greater are eligible to apply for up to $10,000.
- Registered not-for-profit organizations with a project budget less than $50,000 are eligible to apply for up to $5,000.
- Non-registered not-for-profit organizations are eligible to apply for up to $5,000.

Operating Grants: Under this category, eligible organizations can apply for up to 20% of their annual operating budget, to a maximum of $15,000.

Term of Contract:

Project Grant activities may not have a duration exceeding 16 months.

Additional Eligibility Criteria:

Capacity Building Grant applicant must:

-Be a not-for-profit organization (registered or non-registered);
-Principally based in Surrey; and
-Requesting a grant to address the organizations’ development needs, including but not restricted to: attendance at training, workshops and conferences; registering for not-for-profit status; Board development; and/or strategic planning.

Project Grant applicant must:

-Be a not-for-profit organization (registered or non-registered) or individuals partnering with a not-for-profit organization (registered or non-registered);
-Principally based in Surrey;
-Proposing a project that has a duration of no more than 16 months; and
-Having matching funds and/or in-kind contributions equivalent to the amount of the grant that is being requested.

Operating Grant applicant must:

- Have a clear and relevant mandate with a primary focus on arts and culture programming;
- Demonstrate a significant history of arts and cultural programming in the City of Surrey with proven community impact:

- Be based in Surrey and deliver the majority of their programs or services in Surrey
- Have received at least two (2) project grants from the City of Surrey, successfully completed the proposed projects, and submitted all final reports
- Be committed to providing arts and culture experiences that are open and accessible to all Surrey residents

- Demonstrate financial stability:

- Provide evidence of diversified cash revenue including earned revenue, fundraising, donations, and other grants
- Provide externally-produced financial statements

- Demonstrate organizational capacity and sustainability:

- Have been operating for 5 (five) years as registered not-for-profit society in good standing
- Be supported by an active volunteer Board of Directors
- Have experienced and capable creative/artistic leadership and administrators, and maintain effective organizational structures

- Demonstrate a commitment to compensating professional artists commensurate with industry standards

The following will not be funded through the Program:

- Educational institutions
- Religious, political, and business groups
- Fundraisers
- Travel (more than 200 kilometres outside the Lower Mainland)
- Deficit reduction
- Capital projects (equipment, new buildings, facility upgrades)
- Activities taking place outside Surrey
- Bursaries, scholarships or contests

Pre-proposal Conference:

September 18, 2019: Cultural Grants Information Session (Surrey Arts Centre, 6 pm)

October 9, 2019: Budget Workshop (Surrey Arts Centre, 6 pm)

October 16 & 19, 2019: One-On-One Application Mentorship Sessions (Surrey Arts Centre, various times)

Pre-Application Information:

Application process:

Step 1: Review the Surrey Cultural Grants 2019 Program Guidelines to find out if your organizations is eligible for a Cultural Grant and to learn how to apply. Important application dates are listed below.

Step 2: Complete an Expression of Interest form and return it by September 25, 2019.
- As of 2019, applicants who have previously received a grant in the same category are only required to complete the first section of the form. New applicants and organizations applying in a new category must fill out the whole form.
- New applicants to the Operating Grant category must also complete the Operating Grant Eligibility Checklist.

Step 3: Following review, eligible organizations will be sent an application form. Submit your application form and all required supporting documents by November 7, 2019.

Key Dates:

- September 18, 2019: Cultural Grants Information Session (Surrey Arts Centre, 6 pm)
- September 25, 2019: Deadline to submit Expressions of Interest
- October 9, 2019: Budget Workshop (Surrey Arts Centre, 6 pm)
- October 16 & 19, 2019: One-On-One Application Mentorship Sessions (Surrey Arts Centre, various times)
- November 7, 2019: 2020 Cultural Grant Applications due

Matching requirements for Project Grants: The grant award may contribute up to 50% of the project budget on a matching basis. Matching funds can be a combination of cash and in-kind contributions, with in-kind volunteer hours limited to 30% of the overall project budget.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit Expression of Interest forms to: culturalgrants@surrey.ca

13450 - 104 Avenue
Surrey, BC, Canada
V3T 1V8

Grant Coverage Areas:

City of Surrey

URL for Full Text (RFP):

Geographic Focus:

Canada: British Columbia

Categories:

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