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Documentary Heritage Communities Program (DHCP)

Grants to Canada Nonprofits for Heritage
Preservation and Documentation

Agency Type:


Funding Source:

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Library and Archives Canada (LAC)

Deadline Date:

01/07/20 11:59 PM PST


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Grants to Canada nonprofit organizations for heritage preservation and documentation. Funding is intended to support activities that improve digitization methods, cataloguing, information access, and networking among historical societies, archives, libraries, and other organizations with collections of regional or local significance.

The DHCP can provide funding for projects and activities that relate to either or both of the program's objectives.

Objective 1: Increase access to, and awareness of, Canada's local documentary heritage organizations and their holdings.

  • Collection, cataloguing and access-based management
  • Commemorative projects
  • Conversion and digitization for access purposes
  • Development (research, design and production) of virtual and physical exhibitions, including travelling exhibits

Objective 2: Increase the capacity of local documentary heritage organizations to better sustain and preserve Canada's documentary heritage.

  • Conservation and preservation treatment
  • Conversion and digitization for preservation purposes, including interviews to capture oral history¬†
  • Increased digital preservation capacity (excluding digital infrastructure related to day-to-day activities)
  • Training and workshops that improve competencies and build capacity
  • Development of standards, performance and other measurement activities

Eligible Projects, Activities, and Costs:

GrantWatch ID#:

GrantWatch ID#: 177613

Estimated Total Program Funding:


Estimated Size of Grant:

Small contributions: Up to $24,999
Large contributions: Between $25,000 and $50,000 (or up to $60,000 for organizations located in remote areas)

Term of Contract:

- Small Contributions: Only recipients who have received DHCP funding in the past may submit a multi-year funding request for up to two years.
- Large contributions: Only recipients who have received DHCP funding in the past may submit a multi-year funding request for up to three years.

This round of funding is intended for projects starting April 1, 2020.

Additional Eligibility Criteria:

Local documentary heritage organizations eligible to apply to the DHCP are non-profit organizations that hold collections of mainly local or regional significance:
- Archives
- Genealogical organizations/societies
- Historical societies
- Indigenous government institutions
- Libraries
- Organizations with an archival component
- Professional library and archival associations

All applicants must be privately funded (50% or more) with the exception of Indigenous government institutions.

Different funding conditions apply to incorporated and non-incorporated organizations.

Ineligible applicants:
- Businesses (for profit)
- Government institutions (except Indigenous government institutions)
- Publicly funded organizations (such as municipal libraries)
- Educational institutions (such as schools, colleges, universities)

Furthermore, non-profit organizations that are administered by a government entity or that receive more than 50% of their annual operating funding from any level of government without having to request it, are ineligible to apply for funding under the DHCP.

An ineligible applicant can still participate and/or collaborate in a project submitted by an eligible applicant, by providing the latter with in-kind or financial assistance. However, an ineligible organization cannot act as a co-applicant or official partner, nor can it benefit financially from the contribution.

Ineligible Projects and Activities:

Ineligible Costs:

Pre-Application Information:

- General questions about this call for proposals: December 18, 2019, before noon PST.
- Technical questions related to the LAC funding portal: January 7, 2020, before noon PST.
- The deadline for submitting a completed application package is January 7, 2020, at 11:59 PM Pacific Standard Time (PST).

To ensure your project's success, we encourage you to secure other sources of funding. This may include contributions from your organization, the private sector or other levels of government. The maximum level of financial assistance from LAC and other levels of government (federal, provincial or territorial, and municipal) for the same project cannot exceed 100% of eligible project-related costs.

Recipients of small contributions (up to $24,999) will receive 100% of funds at the beginning of the project (this does not apply to multi-year funding).

Recipients of large contributions ($25,000 and over) will receive 85% of funding at the beginning of the project and LAC will withhold 15% percent until it has received and approved the Interim Report.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Pre-application questionnaire:

Documentary Heritage Communities Program
Telephone: 819-997-0893 or 1-844-757-8035 (toll-free in Canada and the United States)
TTY: 613-992-6969 or 1-866-299-1699 (toll-free in Canada)

Library and Archives Canada
The Documentary Heritage Communities Program
550 de la Cité Boulevard
Gatineau, Quebec K1A 0N4

URL for Full Text (RFP):

Geographic Focus:

Canada: Alberta   British Columbia   Manitoba   New Brunswick   Newfoundland and Labrador   Northwest Territories   Nova Scotia   Nunavut   Ontario   Prince Edward Island   Quebec   Saskatchewan   Yukon